Grants Coordinator, Rutgers Biomedical Health Sciences

New Brunswick
New Jersey


Rutgers Biomedical and Health Sciences (herein RBHS) seeks an organized, collegial and resourceful professional to serve as its Corporate and Foundation Grants Coordinator. The Coordinator will provide essential support for preparation and administration of grants proposals to provide Corporate and Foundation support for RBHS.


Reporting to the Senior Director of Corporate and Foundation Relations - RBHS, and working in collaboration with all members of the RBHS Advancement team, this position is responsible for coordinator proposal presentation, providing technical assistance, and researching funding opportunities. The Coordinator will work closely with faculty members, administrators and students in the pursuit of external funding while processing contract agreements and ensuring compliance. As visible representative of the Foundation to RBHS and Rutgers at-large, the Coordinator have a deep appreciation for the diverse work done at RBHS and the impact of Corporate and Foundation support on those initiatives.


The successful candidate is expected to have at least a Bachelor’s degree and two to four years of experience. S/he should have previous experience with grant-relation or organizational experience in higher education or non-profit organizations. The ideal candidate will have the ability to work successfully with Foundation Development Officers as well as faculty, students, and staff. A background knowledge and competency of electronic research tools and/or grants management systems is a plus. The successful candidate will also have excellent oral and written communication, organizational and interpersonal skills.


Rutgers Biomedical and Health Sciences

As New Jersey’s premier academic health center, Rutgers Biomedical and Health Sciences (RBHS) thrives in educating students, providing clinical care, and conducting research, all with the goal of improving human health.  RBHS is equipped as never before to transform lives with its superior and professional staff along with their community of healers, scientists, and scholars.  Rutgers Biomedical and Health Sciences serves as the umbrella organization for eight schools, four centers, and institutes, and a behavioral health network.  It was created in July 2013 after the New Jersey Medical and Health Sciences Education Act went into effect.  This act integrated Rutgers University with all of the units of the University of Medicine and Dentistry of New Jersey, except University Hospital in Newark and the School of Osteopathic Medicine in Stratford.  Rutgers Biomedical and Health Sciences was created and composed of legacy UMDNJ units and Rutgers School of Pharmacy, College of Nursing, and Institute for Health, Health Care Policy and Aging Research.  Rutgers is one of the largest academic institutions in the United Stated providing health care education, research, clinical service and care.

Led by chancellor Brian L. Strom, Rutgers Biomedical and Health Sciences (RBHS) comprises eight schools and their attendant faculty practices, centers, institutes, and clinics; New Jersey's largest behavioral health care network; and numerous additional centers, institutes, and clinics. RBHS also includes New Jersey's leading comprehensive cancer care center, the Cancer Institute of New Jersey, which reports directly to Rutgers' president, Robert L. Barchi. These units are found at Rutgers University–New Brunswick, including Piscataway; at Rutgers Health Sciences at Newark, Scotch Plains, Somerset, and Stratford; at Rutgers University–Newark; and at additional locations in New Jersey. RBHS, integral to Rutgers' mission, works synergistically with many other academic, research, and clinical units throughout the university and the region.

More information can be found at

Rutgers University Foundation


Created in 1973, the Rutgers University Foundation advances Rutgers’ pursuit of excellence in education, research, and public service. The Foundation provides the bridge between donors and the universities, schools, programs, faculty, and students that make up the University. The Foundation helps to match caring people with satisfying and meaningful opportunities to make gifts that have an impact on Rutgers. Founded in 1766, Rutgers is the eighth oldest institution of higher education in the nation. Today, Rutgers-New Brunswick is  a member of the Association of American Universities, is New Jersey’s premier public research institution and flagship state university. More than 100 majors offer students vast opportunities. On July 1, 2014, Rutgers University joined The Big Ten Conference of world-class universities whose member institutions share a common mission of research, graduate, professional and undergraduate teaching and public service. The Foundation is a 501© (3) tax-exempt organization with the sole mission of supporting Rutgers University. The organization includes the areas of Alumni Relations, Development and related Communications. Led by Foundation President Nevin E. Kessler and his senior cabinet – the Executive Leadership Group (ELG) – the Foundation successfully completed a $1 billion campaign in 2014 and is preparing for another multi-billion dollar campaign in the near future.


More info on the Foundation can be found on:




Specific Responsibilities and Duties:


  • Work closely with the Senior Director on a variety of projects and arrange meeting logistics and events on behalf of the Senior Director. This includes oversight of calendars and project management for Corporate and Foundation funding opportunities, updating due dates for proposal calls, and maintaining a database of recurring opportunities for grant funding.
  • Arranges visits of Foundation and Corporate representatives to and from Rutgers, coordinating site visits involving lead administrators and faculty. Coordinate with the Office of Research and Economic Development to communicate funding opportunities to RBHS faculty, chairs, and Associate Deans for research.
  • Review the prospect pool and develop relationships by working with faculty and administrative leaders to submit proposals to prospective donors. Prepare contact reports on meetings and interactions with faculty and organizational funders.
  • Utilize Foundation AWA system to transcribe contact reports and proposal tracking. Utilize University RAPSS system to track, review, and approve proposals.
  • Provide technical assistance to faculty and staff in the support of pre- and post-award responsibilities, including application submission, grant initiation and progress reporting.
  • Monitor and ensure compliance in all aspects of grant implementation, management, and reposting in accordance funding agency regulations, policies, and procedures. S/he will complete sponsor and University proposal forms.
  • Maintain records and files related to grants and contract, including tracking agreements and securing institutional approvals.
  • Manage communication with funding prospects and current supporters regarding grants and partnerships. Follow-up on funding visits to ensure stewardship.
  • Provide operational support including oversight of budget and contract agreements, processing expenses and invoices, and handling staffing forms.
  • Other duties as assigned.


Qualities of the Ideal Candidate:


The Corporate and Foundation Grants Coordinator can be expected to have the following personal characteristics and professional qualifications:


  • Bachelor's degree and a minimum of two to four years’ previous experience with grant-relation or organizational experience in higher education or non-profit organizations.
  • Ability to organize work effectively, conceptualize and prioritize objects, and understand changing policies; be capable of learning and utilizing changing technology; and understand complex regulations and guidelines for grants management and sponsored research.
  • Possess a knowledge and competency of electronic research administration tools and grants management systems. A strong background in software programs to manage office task required, as well as database and reporting programs.
  • Excellent oral and written communication, organizational and interpersonal skills; ability to deal with a variety of situations with discretion and confidentiality, prioritize job duties in a flexible manner.


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed