Executive Assistant to Vice President of Development

New Brunswick
New Jersey


The Rutgers University Foundation seeks an Executive Assistant to provide support services to the Vice President for Development overseeing Principle Gifts, Athletic Development, Planned Giving, Corporate Relations and Foundation Relations.


The position schedules appointments, arranges and coordinates logistics for meetings, makes travel arrangements for the department, runs existing reports, prepares and identifies new reports, assists with analyzing reports, assists with presentations and supporting documents as needed. Responsible for submission of accounting items for the department (expense reports, credit card statements, check requests). Oversees the general management of ordering of supplies, management of files, and greeting of guests. Responsible for supervising the student employee(s), their work assignments, schedules and time cards.  The Executive Assistant is responsible for maintaining the general operations and productions schedules of their supervisor. 


Requires a bachelor’s degree and three to seven years' experience that demonstrates knowledge an understanding of office administration, customer service, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices, and strong computer literacy. Customer service orientation and ability to work with all levels within and outside the university. Good skills in problem solving and diplomacy. Experience in fundraising environment is preferred. 

About Us

Created in 1973, the Rutgers University Foundation advances Rutgers' pursuit of excellence in education, research, and public service. The Foundation provides the bridge between donors and the schools, programs, faculty, and students that make up the University. The Foundation helps to match caring people with satisfying and meaningful opportunities to make gifts that have an impact on Rutgers. Founded in 1766, Rutgers is the eighth oldest institution of higher education in the nation. Today, Rutgers, a member of the Association of American Universities, is New Jersey's premier public research institution and flagship state university. More than 100 majors offer students vast opportunities. On July 1, 2014, Rutgers University joined The Big Ten Conference of world-class universities whose member institutions share a common mission of research, graduate, professional and undergraduate teaching and public service. The Foundation is a 501(c) (3) tax-exempt organization. Our sole mission is to support Rutgers University. 


The Rutgers University Foundation (RUF) offers a generous and comprehensive compensation and benefits package, commensurate with experience.


It is Foundation policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.


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