• Director of Project Management

    New Brunswick
    New Jersey
  • Overview

    The Rutgers University Foundation (RUF) and the Rutgers University Alumni Association (RUAA) seek an experienced project manager and communications professional to serve as Director of Project Management. As a leader in the Department of Foundation and Alumni communications, the Director will play an essential role in planning for a future multi-billion-dollar campaign, joining the organization during a period of strong emphasis on strategic communications planning and creation.


    The Director will be responsible for project planning, budgeting, routing, tracking, and reporting, assuring projects’ smooth progression from inception through delivery, proactively engaging with partners throughout the foundation, maintaining foundation-wide communications calendars, and strategizing collaboratively with department and foundation leadership. S/he will have the opportunity to develop, in collaboration with leadership, a reporting regimen that will help drive department planning and resource allocation. The Director helps undertake and manage project budgets and vendor relations, and s/he oversees an assistant director, student worker, and interns.


    RUF is an independent 501(c)3 advancement operation with the mission of fostering alumni engagement and garnering philanthropic support from Rutgers University alumni, friends, and organizations. The university has more than 500,000 alumni worldwide. In addition, the RUAA is a collaborative part of the foundation and works closely with all areas of Rutgers’ advancement operation. The Director of Project Management will collaborate in developing strategies and content that aligns with the foundation’s strategic communications objectives. The scope of his/her work will include advancement-related communications projects across all foundation departments.


    The candidate must have strong experience managing projects and workflow in an agency, corporate, or higher-education communications setting. Familiarity with higher-education campaign communications is highly desirable, as is fluency in integrated marketing campaigns that incorporate a variety of media. S/he must have a proven ability to plot and work on multiple, overlapping timelines and to maintain flexibility in a fast-paced work environment. S/he must have a collaborative mindset in order to partner with internal colleagues both within the foundation and the university at large, an accessible and collegial leadership style, and the creativity and energy to explain complex processes to a variety of constituencies.


    The Director must have a bachelor’s degree and at least 7 years’ experience in a communications operation—ideally with a background in advancement/fundraising/alumni communications and demonstrated success in collaborating with numerous partners to achieve high quality work.


    Rutgers University Foundation


    Created in 1973, the Rutgers University Foundation (RUF) advances Rutgers' pursuit of excellence in education, research, and public service. The RUF provides the bridge between donors and the schools and programs, faculty, and students that make up Rutgers University. The RUF helps to match caring people with satisfying and meaningful opportunities to make gifts that have an impact on Rutgers.


    RUF has 224 full-time employees (63 frontline fundraisers) and is in an enviable moment of growth and expansion. The foundation’s primary functions are development and alumni relations, which collaborate with Department of Foundation and Alumni Communications on all associated marketing, communications, public relations, and strategic communications services. RUF employees enjoy a collaborative relationship with the university, sharing many resources and benefits, yet still maintaining its status as an independent 501(c) 3 non-profit. The foundation’s main offices are located in New Brunswick, where this director will be located, along with his/her associated staff and departments. The RUF also has advancement offices in Rutgers-Newark and Rutgers-Camden, and a fast-growing advancement team dedicated to Rutgers Biomedical and Health Sciences.


    More information about the foundation can be found on: www.support.rutgers.edu


    Rutgers University Alumni Association


    Formed in 2008, the Rutgers University Alumni Association (RUAA) serves all alumni of Rutgers University. RUAA staff work in partnership with a board and network of alumni leaders to advance the best interests and well-being of Rutgers University by engaging all alumni in the life of the institution. The RUAA serves more than 500,000 living alumni of Rutgers University. Membership in the RUAA is free and automatically granted to all graduates of Rutgers University, or any of its predecessor schools, upon graduation.


    More information on the RUAA can be found at ralumni.com


    Department of Foundation and Alumni Communications


    The Department of Foundation and Alumni Communications manages communications with Rutgers alumni, donors, and prospective donors. Its four divisions—marketing, visual identity, editorial, and project management—plan, create, and execute integrated communications in a variety of media for work areas across the Rutgers University Foundation and Rutgers University Alumni Association.






    Todd Lineburger has more than 20 years’ experience in marketing and communications, fundraising, public relations, and higher education administration. At Rutgers University Foundation, he oversees all foundation and alumni association communications, directing the foundation’s team of content-creators, project managers, digital marketers, and strategists, and managing strategic communications efforts. Prior to joining Rutgers University Foundation, he served as director of advancement communications at Franklin & Marshall College and, before that, as director of development communications at Widener University School of Law.




    Specific responsibilities and duties:


    • Plans, staffs, implements, and manages projects, assessing budgets, capacity, feasibility, and timelines
    • Helps define project scope in collaboration with partners and senior management.
    • In consultation with communication senior staff, selects appropriate staff for the project activities.
    • As needed, contracts with consultants, vendors, and other contractors. Negotiates for services, assuring high quality, budget discipline, and timeliness.
    • Creates detailed work plans, schedules, and budgets, allocating resources as appropriate and socializing them with leadership and project partners.
    • Provides regular project updates to leadership and partners.
    • Directs, supervises, supports and coordinates the project team members/staff.
    • Monitors project progress, adjusting as necessary to ensure their successful completion.
    • Anticipates and identifies risks and creates a risk-response process. Resolves, traces, and escalates critical issues to minimize project-risk factors. Revises the project schedule as needed.
    • Trains staff on new processes and tools.
    • Reports, evaluates, and makes recommendations for improved project management.


    Qualities of the Ideal Candidate


    The Director of Project Management will have the following personal characteristics and professional qualifications:


    • Minimum of seven years experience in a project-management function overseeing high-profile marketing/PR, writing/editing, and graphic design/mulitmedia production projects
    • Willingness to lead colleagues through project development in the context of complex, nuanced, integrated marketing campaigns
    • Collegial, cooperative approach to advancing projects internally among content creators and assisting partners in both fulfilling their responsibilities and understanding processes, timelines, and feasibility
    • Facility for building cross-functional teams around projects and campaigns
    • Ability to manage consultant engagements effectively, including contract management and cost containment
    • Excellent communication, time management, reporting, and problem solving skills
    • Bachelor's degree in business, marketing, communication, English, graphic design, or a related field, or an equivalent combination of education and/or experience that demonstrates skill, comprehensive knowledge, and understanding of project management, project evaluation, and budgeting
    • Computer literacy to include industry standard software, including projectment management tools and systems
    • Preferred but not required: familiarity with the university, alumni association, Foundation, and/or Rutgers University Style Guide


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed