Reporting to the HR Manager, the part-time HR Assistant provides entry-level administrative support in one or more human resources functions.
Essential duties and responsibilities include providing administrative support to the HR Department and assist in department administration to carry out office duties, including:
Maintaining and coordinating weekly attendance sheets and employee absence records for Rutgers Foundation and Alumni Relations staff. Informs employees of attendance policies and standards when needed;
Will assist in maintaining the HR/Payroll file system, including preparing file folders and scanning of documents;
Will update and maintain organizational charts using Visio, prepare new hire orientation manuals and other documents that are needed for new hires;
Will prepare materials and room set-up for new staff benefits orientation;
Will prepare check requests and assist with the processing of monthly benefit invoice payments;
Will assist with inputting HR confidential data via the HR/payroll system;
Run and calculate Foundation and Federal Work Study part-time hours for bi-weekly payroll;
Will assist the Human Resources team as needed with various programs, projects, conducting market research, and related duties as required.
Requires a degree in a related field or equivalent combination of education and/or experience. Must have previous Human Resources experience with general knowledge of HR-related issues, polices, laws and regulations. Must be extremely organized, detail oriented, flexible and able to handle many tasks while maintaining strict confidentiality. Good communication and strong computer skills including Outlook, Microsoft Word, Excel and Access are required. Candidate must be able to work two to three days per week during standard business hours. Rutgers Foundation offices are located in downtown New Brunswick; candidate must be able to walk and travel to meetings on campus, as required.
Created in 1973, the Rutgers University Foundation advances Rutgers' pursuit of excellence in education, research, and public service. The Foundation provides the bridge between donors and the schools, programs, faculty, and students that make up the University. The Foundation helps to match caring people with satisfying and meaningful opportunities to make gifts that have an impact on Rutgers. Founded in 1766, Rutgers is the eighth oldest institution of higher education in the nation. Today, Rutgers, a member of the Association of American Universities, is New Jersey's premier public research institution and flagship state university. More than 100 majors offer students vast opportunities. On July 1, 2014, Rutgers University joined The Big Ten Conference of world-class universities whose member institutions share a common mission of research, graduate, professional and undergraduate teaching and public service. The Foundation is a 501(c) (3) tax-exempt organization. Our sole mission is to support Rutgers University.
It is Foundation policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.