• HR Specialist

    New Brunswick
    New Jersey
  • Overview

    The HR Specialist position primary responsibility will be to assist in managing the operational, financial, and personnel functions of the human resources department. Reporting to the Associate Director of Human Resources, the HR Specialist contributes to the accomplishment of the overall department’s goals, objectives, and activities; performs a variety of human resources/payroll and benefits duties relating to one or more functional area within a centralized human resources/payroll/benefits department.


    The HR Specialist will be responsible for benefits administration, payroll administration, and reporting and billing. Duties include:

    • Benefits administration
      • Assist with the administration of enrollments of benefits programs such as life, LTD, health, dental, vision, disability and workers comp insurances, pension plans, vacation, sick, FMLA/NJFLA and employee assistance
      • Assist with the administration and coordination of employee retirement. Setting up employee online enrollment capabilities, and including monthly upload of employee remittance to TIAA-CREF along with electronic funds transfer of payments
      • Assist with the enrollment and administration of the Flexible Spending Account, which includes the monthly reconciliation reports to Accounting department
      • Enrollment and payroll updates for health benefit plans. This includes deductions and monthly reconciliation for the Accounting department
      • Provide information to disclose benefit plans and procedures to employees including open enrollment of health/benefit plans
      • Coordinates and manages staff parking lot assignments and fee structures. This includes the new hire procedure and the annual parking letters to employees and payroll deductions for the associated costs which also includes the offsite non-university parking lots 
      • Compiles and processes tuition remission paperwork each semester
      • Administers the new employee benefits orientation to foster positive attitude towards company goal and mission
    • Payroll administration
      • Responsible for the processing and reconciling the biweekly Foundation and University full-time and part-time payroll
      • Maintains confidential employee and payroll files, and performs timely and accurate processing of payroll and human resources related reports
      • University Payroll – complete all new hire paperwork for University employees, and all part time payroll processing of hours on a biweekly basis as well as overtime/additional pay for full time staff, through the PeopleSoft – RIAS payroll system
    • Reporting and billing
      • Processes quarterly unemployment and disability reporting from outside vendors/state agencies
      • Manages part-time TimeClock system (employee inputs, edits, running reports for payroll, etc.)
      • Process all monthly billing for health related benefits as well as Flexible Spending, unemployment, and other appropriate HR billing 
    • Additional duties
      • Assist with transition from paper to electronic record keeping and online attendance system

      • Coordinate work study students with Foundation for all departments. Complete paperwork on a biweekly basis to track student hours/pay. Work with departments to request new work-study for the school year and process their bi-weekly payrolls
      • Resolves and researches issues; performs miscellaneous duties and/or projects as assigned by Associate Director of HR and the Associate Vice President of Talent Management and Organizational Development

      • Will create and send employee offer letters with position descriptions and supporting payroll documents.
      • Submit and monitor employee background, education and credit checks with General Information Services (GIS)

      • Maintain the employee contact page on the Foundation's internal website


    Bachelor's degree in Human Resources or related field required, Master's degree preferred. 3-5 years of relevant work experience required. Successful candidate will possess excellent interpersonal and organizational skills, good judgment, discretion, and problem solving abilities, and a genuine concern for others.

    About Us

    Created in 1973, the Rutgers University Foundation advances Rutgers’ pursuit of excellence in education, research, and public service. The Foundation provides the bridge between donors and the universities, schools, programs, faculty, and students that make up the University. The Foundation helps to match caring people with satisfying and meaningful opportunities to make gifts that have an impact on Rutgers. Founded in 1766, Rutgers is the eighth oldest institution of higher education in the nation. Today, Rutgers-New Brunswick is a member of the Association of American Universities, is New Jersey’s premier public research institution and flagship state university. More than 100 majors offer students vast opportunities. On July 1, 2014, Rutgers University joined The Big Ten Conference of world-class universities whose member institutions share a common mission of research, graduate, professional and undergraduate teaching and public service. The Foundation is a 501© (3) tax-exempt organization with the sole mission of supporting Rutgers University. The organization includes the areas of Alumni Relations, Development and related Communications. Led by Foundation President Nevin E. Kessler and his senior cabinet – the Executive Leadership Group (ELG) – the Foundation successfully completed a $1 billion campaign in 2014 and is preparing for another multi-billion dollar campaign in the near future.


    More info on the Foundation can be found on: www.support.rutgers.edu 


    It is Foundation policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed