• Campaign Coordinator

    New Brunswick
    New Jersey
  • Overview

    The Rutgers University Foundation (RUF) seeks an entrepreneurial, detail-oriented, and energetic Campaign Coordinator to provide project and administrative support to the Campaign Director and the Strategic Advancement Services team. This role reports to the Campaign Director and works closely with the Board Secretary to support a broad range of activities, including but not limited to providing project support for all facets of the campaign, providing assistance for board-related activities, creating presentations and preparing for high-level meetings, corresponding regularly with foundation and university colleagues, pulling and interpreting reports, and scheduling and coordinating meetings. The Campaign Coordinator will be entrusted to work across the organization and at all levels to complete tasks as assigned in a timely and collegial manner.


    Rutgers University


    Founded in 1766, Rutgers is the eighth oldest institution of higher education in the nation. Today, Rutgers is New Jersey’s premier public research institution and flagship state university. On July 1, 2014, Rutgers University joined The Big Ten Conference of world-class universities whose member institutions share a common mission of research, graduate, professional and undergraduate teaching and public service.


    Rutgers University consists of four chancellor-led units: Rutgers Biomedical and Health Sciences (RBHS), Rutgers—Camden, Rutgers—New Brunswick, and Rutgers—Newark.


    Rutgers University Foundation


    Created in 1973, the Rutgers University Foundation is an independent non-profit charged with the engagement of Rutgers University alumni and the identification and stewardship of donors. The foundation advances Rutgers’ pursuit of excellence in education, research, and public service by providing a bridge between donors and the chancellor-led units, schools, programs, faculty, and students that make up the university. The foundation helps to match caring people with satisfying and meaningful opportunities to make gifts that have an impact on Rutgers.


    In 2014, the foundation closed Our Rutgers, Our Future, the largest and most comprehensive fundraising campaign in the university’s history, with a surpassed $1 billion goal. Led by foundation President Nevin E. Kessler and his senior cabinet – the Executive Leadership Group (ELG) – the foundation closed another record-breaking fundraising year in 2018, with $223.4 million raised. Under Kessler’s leadership, the foundation is undergoing preparations for the launch of the university’s next comprehensive campaign.


    More info on the foundation can be found on: www.support.rutgers.edu


    The Team


    Julie Shadle, Vice President of Strategic Advancement Solutions


    Julie Shadle joined Rutgers University Foundation in July 2010, was named Vice President for Campaign and Development Operations in November 2010, and continues to provide executive leadership for the rebranded division of Strategic Advancement Solutions.


    In her capacity at Rutgers, Shadle served as the campaign director for the university’s successful $1 billion campaign, Our Rutgers, Our Future. She provides strategic and managerial leadership to the functions of Donor Relations, Development Research, Prospect Management, IT, and Gift Processing/Records, as well as administrative leadership for the activities of the foundation’s Board of Overseers.


    Prior to joining Rutgers, Shadle had a long and distinguished career at Princeton University, where in her final position she served as Director, Development Services. Julie made an indelible impact on Princeton’s success providing technical, information, and communication support to three highly successful comprehensive campaigns and contributing to university-wide process and change management efforts. She has served the advancement services community through user group and product advisory leadership positions. She holds a B.A.  in History from Shepherd University.



    Jessica Miller, Campaign Director


    Jessica joined Rutgers as Campaign Director in August of 2018. In this capacity, she provides strategic leadership and executive staffing for the university’s upcoming comprehensive campaign. She conducts planning exercises and initiatives that will inform the financial, programmatic, and cultural goals and objectives of the campaign, facilitates execution of the campaign plan, and tracks outputs and deliverables against goals, metrics, and best practices.


    Jessica comes to Rutgers from the University of Florida, where she worked with senior leadership to plan and launch the university’s fourth comprehensive campaign – Go Greater – with a $3 billion goal.


    Jessica holds a B.B.A. in Business Management.



    Susan Catania, Executive Assistant to the VP of Strategic Advancement Solutions and Assistant Secretary of the Board of Overseers


    Susan is the Assistant Secretary of the Board of Overseers and the Executive Assistant to the Vice President of Strategic Advancement Solutions. In her dual role, she is responsible for executing all Board of Overseers Committee meetings including coordinating logistics, organizing meeting times and locations, assisting with the preparation of meeting materials and ensuring they are posted promptly on Directors Desk, and composing meeting minutes.


    As the Executive Assistant to the Vice President for Strategic Advancement Solutions (SAS), Susan supports the day-to-day operations of the vice president by managing her calendar and meeting appointments, arranging and coordinating logistics for events and meetings, making conference and travel arrangements. Susan also manages the department budgets, runs fundraising reports, and prepares spreadsheets and PowerPoint presentations not only for the vice president but also for the president of the foundation.




    The Campaign Coordinator will provide essential support to the Campaign Director during this integral campaign planning period, and for the duration of the campaign. The ideal candidate will have experience in higher education and/or development, with a keen understanding of the relationship between academic administration and the fundraising, alumni relations, and foundation communications functions. Additionally, s/he will also have an understanding of and/or interest in the basic facets and fundamental mission of a comprehensive campaign. S/he will demonstrate an ability to be detail oriented and have a proven track record of quality project management. Superior writing and editing skills are expected, as is the ability and professionalism to interact with colleagues, board members, and high-level individuals. S/he will be proactive, executing projects as assigned and will be capable of working autonomously and able to provide feedback and suggestions to the Director. The successful candidate will have a high degree of comfort in taking limited information and translating it into actionable plans and outcomes. S/he will lead with an attitude that engenders confidence with the Executive Leadership Group (ELG) as well as their support staff. A Bachelor’s degree is required and an emphasis in communication, business, or writing is welcome.


    Duties and Responsibilities:


    Campaign Activities:


    • Take on specific projects as assigned by the Director such as supporting priority- and goal-setting processes, facilitating symposia and large campaign events in partnership with Donor Relations, reporting on campaign progress, creating compelling campaign documents and materials in partnership with Foundation and Alumni Communications, and refining and updating campaign training materials. Will be expected to provide constructive and critical feedback on such projects. Required to execute on numerous projects on simultaneous timelines and balance multiple tasks with deadlines.
    • Work closely with the Strategic Advancement Solutions team, as well as colleagues across the foundation to successfully execute these projects in a timely and effective manner. Act as liaison for the Director to ELG members and their support staff regarding specific action items.
    • Create visually compelling presentations, using presentation platforms such as PowerPoint, with content designed to appeal to a specific constituency or a broad audience. Basic skills or interest in data visualization and Excel are needed, and will be sharpened with time in role.
    • Lead other projects as assigned by the Director.


    Board of Overseers:


    • Take on specific projects as assigned by the Board Secretary, such as drafting and proofreading board correspondence and materials, making preparations for board meetings, composing meeting minutes, and updating appropriate board documents.
    • Work closely with the Board Secretary, as well as colleagues across the Foundation, to successfully execute these projects in a timely and effective manner.
    • Learn Assistant Board Secretary’s processes and procedures and serve as back up for Board of Overseers Committee meetings.
    • Lead other projects as assigned by the Board Secretary.


    Administrative Support:


    • Provide administrative support to the Campaign Director including but not limited to, answering phones, scheduling meetings and managing calendars, providing budgetary support including paying invoices and processing expense reports, booking travel, ordering supplies, organizing, and filing.
    • Provide backup administrative support for the Vice President of Strategic Advancement Solutions, including but not limited to scheduling meetings, booking conferences and travel, running fundraising reports, processing invoices, ordering supplies, and organizing and filing.




    The Campaign Coordinator can be expected to have the following personal characteristics and professional qualifications:


    • Bachelor’s degree plus one to three years’ experience in a professional setting. Experience in higher education, particularly in fundraising/development/alumni relations/foundation communications, is preferred.
    • Must have the ability to multitask and execute projects on multiple timelines. Requires the ability to be flexible and able to adapt to changes in priorities and timelines.
    • Excellent interpersonal communication and organizational skills.
    • Ability to work both independently and collaboratively within a team environment.
    • Excellent grammatical skills and written and oral communication skills.
    • Strong computer skills, including Microsoft Office Suite, particularly Outlook, Word, PowerPoint, and Excel.
    • Experience creating engaging multimedia presentation materials.
    • Inquisitive approach with strong desire to learn new things and sharpen existing skillset.
    • Ability to communicate clearly and concisely, both orally and in writing.
    • Ability to maintain a positive and professional attitude working across foundation staff.
    • Ability to work under pressure of deadlines and maintain an extremely high level of attention to detail and professionalism.


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